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Part Time - Administration Assistant - Temple Beth Israel (TBI)

Name of Employer

Temple Beth Israel (TBI)

 

Title of Role

Administration Assistant

 

About the Role

Temple Beth Israel (TBI) is a Progressive Jewish congregation which provides a spiritual community through a contemporary approach to Jewish practice and a commitment to Progressive Jewish tradition, culture and education.

Organisational Structure

  • This position reports to the Office Manager.

Overview

  • This office based all-rounder role will provide administrative & event support for TBI’s Operations team.

Key Responsibilities

  • Reception: answering phone calls, greeting & liaising with members & staff, customer service, accepting deliveries
  • Office administration: managing a shared email inbox, team calendars, & a member database; creating documentation including letters and spreadsheets; data entry, invoicing, and ordering of supplies.
  • Ad hoc general administration tasks as required.
  • Occasional ad hoc facilities and events set up tasks as required.

 

Working Hours

Part time: 30 hours per week

 

Qualifications/Skills Required

Required Competencies

  • Intermediate to advanced computer skills, with a high level of competence in basic office software, including Microsoft Office, Google Suite, and CRM databases, plus the confidence to learn new software packages as required.  Competent with spreadsheets.
  • Strong written & verbal interpersonal communication skills
  • Task oriented, with strong organisational and time management skills, and the ability to multi-task and complete all tasks in a thorough, accurate and timely manner.
  • Initiative, flexibility, adaptability
  • A dedicated team player with demonstrated emotional intelligence who is also able to work independently, and possesses the ability to get along well with others.
  • Ability to manage a wide range of situations both diplomatically and confidentially.
  • Valid Working with Children check (can arrange once employed)
  • Current Victorian Drivers’ Licence is beneficial.
  • A working knowledge of Progressive Jewish customs is beneficial.

 

How to apply

Email your resume and cover letter to Neil Crompton, Executive Manager: [email protected]

 

If you need assistance applying for a role, please contact the Jewish Care Employment Centre at 8517 5999 and ask to speak to a consultant.